> ## Documentation Index
> Fetch the complete documentation index at: https://seal-d2ca5bea.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Exports and print

> How to produce controlled copies, data exports, and CSV files from Seal.

Seal supports three common export paths:

* **Print Preview** for a controlled, human-readable copy of an entity.
* **Download data** for a ZIP file containing structured entity data.
* **CSV export** for query results and tables.

## Controlled copies

Use **Print Preview** when you need a readable copy of a document, record, or procedure for review, audit, or external sharing.

1. Open the entity.
2. Open the three-dot menu in the entity toolbar.
3. Select **Print Preview**.
4. Review the generated print view.
5. Select **Print** and use your browser print dialog to print or save as PDF.

Print Preview is available for entities with page content. It uses the same document content as the entity page and includes a controlled-copy header with the entity title, version, status, "Confidential" label, page number, print timestamp, and user email. If your organisation has a logo configured, it is included in the print metadata.

Drafts are watermarked **DRAFT**. Published versions that are not the active version are watermarked **NON ACTIVE**.

### Include extra sections

The print toolbar includes a **Sections** menu. Use it to include:

* **Fields** - a summary table of field values.
* **Version history** - previous versions and publication details.
* **Audit log** - entity audit trail entries up to the printed version.

These sections are loaded into the preview before printing so the final PDF contains the same content you reviewed.

### Control page breaks

Use the **Page break** block in the document editor to force content onto a new page. The print preview also shows page-break guides so you can check where long content will split before printing.

## Download data

Use **Download data** when you need machine-readable data rather than a human-readable copy.

1. Open the entity.
2. Open the three-dot menu in the entity toolbar.
3. Select **Download data**.

Seal downloads a ZIP file containing:

* the entity JSON snapshot
* the audit log as JSON
* a fields summary CSV
* separate CSV files for reference fields rendered as tables, when those tables contain rows

## CSV exports

From the [Query](/entities/query) page, export query results as CSV when you need a spreadsheet-friendly list of entities.

Reference tables and submitted tables can also be exported as CSV from their table menus where available.

## Expiry dates

Organisation admins can set a PDF export expiry period in organisation settings. When configured, exported print copies show an expiry date in the print metadata. Leave the setting empty to omit expiry dates.